Tips for Writing a Winning Grant Proposal

Tips for Writing a Winning Grant Proposal

So, you finally found a grant that could give you the funding you need for your district, school, or classroom.

The next step is to apply for the grant!

Usually, this involves writing a grant proposal, filling out application forms, and more. So, how do you set yourself up for success? Here are our top tips for writing a winning grant proposal:

Make Sure the Grant Is a Fit

You’re much more likely to get awarded a grant if you align well with the organization and the funder’s goals. For example, if you’re looking to fund a math app or digital devices, try to find a STEM focused grant.

Also, make sure you’re eligible for the grant by reading through requirements in detail. It’s also a good idea to confirm that the grant’s funding is in line with your needs. Furthermore, you should ensure that timelines for the project are in line with your plans.

Read Successful Proposals


One great resource for hopeful grant writers is to read past proposals that have been granted. Ideally, find past proposals from the same grant you’re applying to. However, you can also use proposals from similar grants to help guide you as you work on your own.

Follow Instructions to a “T”

Don’t give funders any excuses to toss your proposal out because it doesn’t follow the instructions and guidelines. For example, some funders require physical, paper proposals, while others may require you to use a special online form. Follow all instructions and ask any questions you can’t find the answers to.

Focus on Goals, Objectives, and Outcomes

When writing your proposal, the most important areas to communicate are your goals, objectives, and outcomes. Your goals may also be called a needs statement. This section tells exactly why you need the funding and what it will change in your classroom, school, or district.

Objectives detail exactly what the funding will do and include things like the timeline. In this section, you should also include data to support your argument that you need the funding.

Finally, paint a beautiful picture of the outcomes if you are granted the funding. In addition, list specific measurable outcomes such as improvement in test scores, skills kids will learn, and more.

Be Concise

Funders often have to read through hundreds of applications. So, stay within any word count limits and try to be as concise as possible.

Get an Objective Opinion


Before sending in your grant proposal, ask a trusted friend or colleague to read over your application. This process can help you make sure your project and its goals are easy to understand. In addition, this will help you find out whether or not you’ve made a compelling case for your project.

Ask for Feedback

If you are not given a particular grant, if possible, ask for feedback from the organization. This will help you get closer to your goal of getting a grant proposal approved.

Finally, don’t ever give up! As you apply for grants, you’ll learn more and more about the process and what funders are looking for. With some effort and determination, you’ll eventually find the right grant for you.

We wish you the best of luck as you apply for grants.

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